WEEK OF CAMP REMINDERS FOR ALL TEENS AND ADULTS:
To contact our CORE Team: w[email protected] OR to contact PA & PAT Coordinators: [email protected]
Here are some important reminders for 2023!
Last Updated 7/22/2023
Last Updated 7/22/2023
1. A FEW NOTES: Don't forget our website is a novel of information!!! But here are specific things to make Monday easier!
2. SCHEDULE: Everyone (Adults, PA, PATs) should be ready to go at 8:35 AM everyday. On top of extra travel time needed due the construction mentioned below the previous email, give yourself time to park and walk up to the Barn. Please see the specifics in this copied portion of our schedule.
3. CARLINE, CARLINE COORDINATORS & PARKING NOTES FOR TEENS & ADULTS:
4. EMERGENCY PHONE NUMBERS: Please see email for the Emergency numbers.
5. ADULT & TEEN VOLUNTEER APPRECIATION FRIDAY BREAKFAST:
6. PA/PAT THURSDAY DINNER:
7. SPIRIT DAYS: Our spirit days have been planned in advance and start on Tuesday. It is not required to dress up, but campers do find it fun. Camp t-shirts need to still be worn each day.
8. CHECKLIST OF ITEMS TO WEAR OR BRING TO CAMP EACH DAY: Updated 2022
BACKPACK: to hold all of your stuff! Comfortable straps are recommended vs. drawstring style bags. Some units will hike or travel around camp with their backpacks and/or lunches.
PACK A SACK LUNCH & SNACKS EVERYDAY: Please send a lunch with a protein and TWO snacks each day. Please provide adequate cooler packs. Campers are often hungrier at camp due to all the activities.
WATER BOTTLE: make sure your camper brings one 18 oz. or larger water bottle each day. We hike around the camp a lot, it can get hot, and campers do get thirsty. Bottles can be refilled at camp.
SUNSCREEN AND INSECT REPELLENT: Please apply BEFORE arriving at camp. Insect repellent is needed because there are many mosquitos at this camp. Both should be reapplied during the day as well, most likely at lunch time!
CAMP SHIRT: campers will receive their camp shirt on Monday. It needs to be worn every day for the rest of the week. Please wash as needed at night. Please do not alter or cut camp shirts. (6th graders dye their shirts on Monday. Please wear a t-shirt & shorts that can get messy and stained.)
SHOES: CLOSED toe shoes or CLOSED toe sandals must be worn. Make sure they are sturdy and appropriate for the outdoors. Closed toe shoes are required due to the potentially ‘dangerous’ activities we have at camp (I.E. fire, knives, hiking, etc.). Campers without appropriate shoes will be able to call their parents and wait in the Barn until appropriate shoes are brought to camp.
HAT: to keep the sun off your head and out of your eyes. Sunglasses are optional but can also be helpful. Bandannas are also a great way to keep the sun off your neck or can be wet to help keep you cool.
JACKET or SWEATSHIRT: mornings can be cool or campers might get cool especially if we have some water play. Please make sure your camper dresses appropriately for the weather and for camp in general.
EXTRA SET OF CLOTHES (undies/shirt/shorts/socks): to change into, in case you get wet from water play on hot days! Extra dry socks help campers from getting blisters if their shoes get wet after they engage in water play to cool down on hot days.
Scout Uniforms: are optional for our flag ceremony. Our opening ceremony is held in the Cedars Parking lot area and our closing ceremony will be up in the Meadow Field. Published schedules are available on our website before camp.
Camp Chairs are optional for all adult volunteers and teens. They can be left overnight in your unit cabins, cooking shelters, or the Barn. (We are not responsible for lost or stolen items, so we suggest bringing an older chair).
***Optional Cart- Adults and Station Leaders if you have a "Costco Wagon", mini dolly, or cart that you want to bring to help move supplies. etc. Feel free to bring it. Please label it and park in the Barn at night...it is the only locked location...or take it to your car for safe keeping! We will have a few at the Barn to borrow too!
***MAKE SURE YOUR NAME IS ON EVERYTHING!!!
Thanks and have a safe and healthy weekend. See you Monday!!!!!
Brandy Landry (Hobbes)
Camp Director
Previous email from July 17th: Hello Woodinville Day Camp Families,
We are so excited to see you next week. Here are important updates and the most helpful information for you to be ready for camp. Please take the time to carefully read this information for a fun and smooth camp week!
1. ABBREVIATED DAILY SCHEDULE: https://woodinvilledaycamp.weebly.com/camp-info.html
2. UPDATED! 2023 MASTER SCHEDULE: This will outline what your camper is doing each day at camp. https://woodinvilledaycamp.weebly.com/2022-schedule.html
3. FLAG CEREMONIES: Our campers are invited to bring their Girl Scout vest or sash (or a Boy Scout uniform if you are in the Boys unit) on the day your unit is helping with the flag ceremony. Please see your camper's UNIT schedule linked above and look for FLAG on your camper's unit schedule during the opening and closing ceremonies each day. We will share photos at the end of camp.
4. DRIVING DIRECTIONS TO RIVER RANCH, MAPS, UNIT AND STATION LOCATIONS: https://woodinvilledaycamp.weebly.com/river-ranch-map--photos.htm
To see driving directions and where Camper Units and Stations are located as well as a map of the River Ranch Property please open this link for maps:
5. TRAFFIC DELAYS EXPECTED: Construction project will create possible traffic delay and detour!
We are keeping an eye on possible travel challenges/delays due to the Woodinville-Duvall Road Street Culvert Replacement Project in late June and July. We suggest you allow extra time and check your preferred travel/map app for real time traffic delays and additional detour options.
https://kingcounty.gov/depts/local-services/roads/ne-wdr-ne-172nd-st.aspx
Detour Suggestion:
https://kingcounty.gov/depts/local-services/roads/ne-wdr-ne-172nd-st.aspx#detour
6. EMERGENCY CONTACTS:
7. UPDATED!!! WDC DROP OFF/PICK-UP PROCEDURES: https://woodinvilledaycamp.weebly.com/wdc-drop-offpick-up-procedure.html Please clink on the link for full directions!!!
PREVIOUS INFORMATION SENT JUNE 5, 2023:
CAMP DATES & LOCATION:
Woodinville Day Camp Girl Scout Camp, is July 24-28, 2023.
Woodinville Day Camp will be held at RIVER RANCH GIRL SCOUT CAMP in Carnation. 33300 NE 32nd Street, Carnation WA 98014. (It is approximately a 35 minute drive from the Woodinville Safeway in normal traffic.)
CAMPER UNITS: See previous all camp email for link.
PACKING LIST (CHECKLIST OF ITEMS TO WEAR OR bring TO CAMP EACH DAY) & SPIRIT DAYS: https://woodinvilledaycamp.weebly.com/camp-info.html
*PACK A SACK LUNCH & SNACKS EVERYDAY:
WDC ILLNESS & SAFETY POLICY FOR 2023:
https://woodinvilledaycamp.weebly.com/wdc--gsww-illness--safety-policy--plan.html
COMMUNICATIONS & CHANGES OF INFORMATION:
https://woodinvilledaycamp.weebly.com/camp-info.html
CANCELLATIONS: (from our registration and website): https://woodinvilledaycamp.weebly.com/registration.html "Starting on June 1st, if a registration is cancelled"..."no refunds are given". (Please know that we are unable to fill cancellations spots this late in the year. T-shirts, patches, kits, and supplies have also already been ordered.)
- SCHEDULE COPIES: All Adults, PAs, and PATS will receive a copy of the schedule (there are four copies for each unit/station).
- Unit schedules are on the unit clipboards.
- Station schedules (including Archery Coordinator and Photographer) will be picked up at the Barn/after the morning meeting (Office table-in the file box-ask CORE).
- https://woodinvilledaycamp.weebly.com/2023-schedule.html
- 2023 UNIT AND STATION PLACEMENTS LISTS: We will have a copies for each adult and teen. These will be handed out at the Monday morning meeting for each unit/station. Please keep them under wrap as our sneaky campers are always hunting for REAL NAMES!
- PA Break Assignments (adults who supervise campers for the 20 minute break) are also being finalized up to Sunday night as we double check or update our staffing placements.
- Please see email for the link.
- WDC MANUAL BINDER: All Units and Stations will have the WDC Manual binder with curriculum, songs book, knots, camp song and game ideas, etc. These were used at the Retreat. (They are returned on Friday to the unit binder and station binder bins, see CORE)
- Unit Manual binders are in the unit boxes.
- Station Manual binders are at the Barn (Office table- ask CORE)
- FLIP RING: Each Unit and Station will also have ONE flip ring emergency procedures, first day reminders, maps, etc. (These are returned on Friday to the file box, see CORE)
- Unit Flip Rings are in the unit boxes.
- Station Flip Rings are at the Barn (Office table/file box- ask CORE)
- Each Unit will have two clipboards and Stations should have one. These should be shared/accessible for all adutls and teens in your your unit or station. (They are returned to a separate bin on Friday/end of camp.)
- UNIT ATTENDANCE LISTS, ALLERGIES & MEDICATION LISTS: All Units and Stations will receive unit lists, allergies and medication lists on your unit clipboard or in the Station file...These lists must be keep confidential and are for leaders eyes only!
- CAMP T-SHIRTS:
- Unit t-shirts (Campers, Leaders, PAs) are in the Unit boxes.
- Station t-shirts (Leaders and PAs) are near the BARN.
- PATs shirts will be near the Barn.
- POCKET GUIDE: Reminder- bring your WDC pocket guide you received as a PAT or your first year as an adult. If you want a new copy we have a few for sale in the Barn. They are $5.00 cash each, See Core if interested.
- WRITING UTENSILS: Please bring a few extra writing utensils. (You will also receive a sharpie and pen as an appreciation gift on Monday!)
- BANDANNAS & NECK TOWELS: Bring your own bandanna or cooling neck towel if you would like to use one to cool down your neck or wet your face. We will have extra "old" ones at the Barn if needed for campers, etc. We haven't ordered bandannas since 2019 as it became too expensive and hard to find an apparel printer.
- CAMPER GIFTS: Please remember our tradition to keep items or gifts equitable for all campers. We ask that you do not spend money on campers and keep rewards and gifts to a minimum (this includes the purchase of bandannas, special treats, gifts for campers, etc.) It can and has caused problems in the past. Colored candies like an M&M or Skittles can be used for making buddies. Rewards of cheap stickers or a hand stamp or materials for a simple art project the campers make from inexpensive or recycled materials would be fine! (Please avoid balloons, glitter, and itty bitty seed beads!)
2. SCHEDULE: Everyone (Adults, PA, PATs) should be ready to go at 8:35 AM everyday. On top of extra travel time needed due the construction mentioned below the previous email, give yourself time to park and walk up to the Barn. Please see the specifics in this copied portion of our schedule.
- 8:00-8:15 AM: CORE arrives
- 8:15-8:30 AM: Adult Volunteers (and Volunteer’s campers) and Teen Drivers. This arrival time is for you if you plan to park. Otherwise, you might be stuck in the carline. All adults need to sign in themselves and their campers with the carline Coordinators.
- PA/PATs-All teens carline drop off and parking. Teens arrive, sign in, and set up their unit check-ins or stations (once released from the morning meeting). If you are dropping off your teen and your camper, your campers will stay with their older siblings until unit check in locations are set up, then they will go to their units starting at 8:45 AM.
- 8:35-8:45 Morning Meeting for all PA Leaders, Station Leaders, and all Adults/CORE near the BARN!!! (New for 2023)
- (PAs & PATs will help run song circle and activities for volunteer's kids and check-in with PAT Coordinator(s) as needed)
- 8:45-9:00 AM: Camper - carline drop-off and check in above the Barn
- ***Campers CANNOT be dropped off or checked-in before 8:45 AM on any day (unless arriving with Adult Volunteer or WDC PA/PAT).
3. CARLINE, CARLINE COORDINATORS & PARKING NOTES FOR TEENS & ADULTS:
- Everyone needs to sign in and out each day with a carline coordinator! If you fail to sign out, we will call until you are found.
- ONE carline coordinator will be on the front side of the BARN for those arriving from the parking lot.
- THREE carline coordinators will be at the carline on the road above the Barn for those arriving by car in the carline, including adults, teens, and volunteers kids/carpools.
- We have to hand check off or update all lists to create one master list every morning and evening to account for everyone and keep everyone safe!
- Please be patient with the carline coordinators.
- If you have to leave early or need to rush out of camp due to a schedule conflict, you MUST make arrangements with Hobbes, Sprout, Willow, or CaveGirl to leave ealy that day. Please send an email in advance to [email protected]. FYI, The parking lots should also be much easier to exit with the new location of drop offs /pickups
- Please make sure your entire carpool is checked out before you walk to the parking lot.
- Carline Coordinators and Carline helpers have been assigned on the Unit and Station Placement doc. Final updates may be made Sunday night as we double check or update our staffing placements.
- Carline Coordinators need to stay at the carline until a majority of cars/attendees have been signed in or out each day.
- No parking at the Barn unless you are the emergency vehicle(s) or you are dropping off WDC supplies or food/snacks, taking out the trash/recycling, etc. All cars except for the emergency vehicle(s) need to be moved to the parking lot as soon as unloading is done.
- Please follow the speed limit and respect all drivers and staff. It is very slow, but GSWW has asked for our help to make sure we are going the correct speed as the road gets very torn up when people exceed the speed limit.
- 2023 Carline Coordinators:
- Clipboard 1/CARLINE: CaveGirl
- Clipboard 2/CARLINE: Willow & Chris
- Clipboard 3/CARLINE Scout & Maui
- Clipboard 4/ PARKING LOT ARRIVALS (Location in Front of Barn): Sprout and Batty (Tulip if needed)
- CAR Line Helpers: All PA Station PAs, Kermit & Dave
- CARLINE SUBs: Tulip, Gadget, Batty
- Updating all carline lists onto one each AM and PM: Willow & Sprout
- 2023 Attendance Coordinators (will update from email, texts. etc.): Sprout and Hobbes
4. EMERGENCY PHONE NUMBERS: Please see email for the Emergency numbers.
- These numbers were shared in an all camp email and can not be shared here on our website. Please see the all camp email for the phone numbers!
- This information will be on every clipboard for units and stations and at the Barn too.
- However, please take the time to save these numbers to your phone for the week of camp. Please try the Camp Director first...
5. ADULT & TEEN VOLUNTEER APPRECIATION FRIDAY BREAKFAST:
- Friday morning we plan to treat you to our appreciation breakfast at the Barn at 8 AM.
- We plan to have breakfast items including muffins, bagels, yogurt, hard boiled eggs, juice and other offerings. We will have Gluten Free and Dairy Free items too!
- All campers of adult volunteers are also invited to join us as a thank you for your extra time spent helping at camp and arriving early each day.
- The 6th Grade overnight campers and chaperones will also join us for our celebratory breakfast. (More info. will come to our 6th grade families.)
6. PA/PAT THURSDAY DINNER:
- We plan to host our Thursday PA/T Dinner and Social, starting right after camp around 4 P.M. and running until 7:30 PM.
- A pizza preference and attendance RSVP form is coming soon. Our WDC Staff will send out an email with a Google Form for pizza preferences, details, and the permission form early next week.
- The evening is hosted by our oldest PAs and chaperoned by our PAT/Teen Coordinators and WDC Staff.
- This special dinner is for all of our PAs- Unit Leader, Station Leader, PA, and PATs!
- Our teens will join their fellow PAs/PATs during this special evening event without campers! Relax, unwind, hang-out, and eat! The fun starts right after camp after our campers are all checked out (around the 4 PM close of camp.)
- *Consider bringing sleeves, long pants, and bug repellent.
- All Teens Pick up must be promptly at 7:30 PM at the Carline area by the Barn.
- Adult Volunteers, if your teen is attending, you are invited to join us for a separate pizza dinner. Please RSVP with the directors so we have enough pizza for you to!
7. SPIRIT DAYS: Our spirit days have been planned in advance and start on Tuesday. It is not required to dress up, but campers do find it fun. Camp t-shirts need to still be worn each day.
- Tuesday- Disney & Character Day-everything from Mickey and Disney Princesses...to Avengers and Star Wars! Other ideas might include Finding Nemo, Toy Story, The Incredibles, Monsters Inc., Indiana Jones, etc.
- Wednesday- Fun Hair and Hat Day- How creative or stylish can you be when it comes to hair? Do you like to add new color, braids, ribbons, or pull out those cool hats and headbands!
- Thursday- Superhero Day- Who is your favorite superhero? Who can help save the day? Maybe you can create a new superhero character? (Traditionally, a few villains may show up too.)
- Friday- Beach Day-let’s get BEACHY! Do you have a Hawaiian print shirt, flower lei, beachy shorts, sunglasses, fun socks, or a special beach hat? How strong is your tourist attire?
8. CHECKLIST OF ITEMS TO WEAR OR BRING TO CAMP EACH DAY: Updated 2022
BACKPACK: to hold all of your stuff! Comfortable straps are recommended vs. drawstring style bags. Some units will hike or travel around camp with their backpacks and/or lunches.
PACK A SACK LUNCH & SNACKS EVERYDAY: Please send a lunch with a protein and TWO snacks each day. Please provide adequate cooler packs. Campers are often hungrier at camp due to all the activities.
- Campers will eat lunch and have AM & PM snack breaks.
- We are a NUT FREE camp (peanut and tree nuts)! Please do not send any peanut butter sandwiches or granola bars that contain physical nuts or nut products. We suggest using SunButter as an alternative.
- Unit specific, ADDITIONAL allergy concerns will be communicated to individual units if needed.
- Please use reusable containers, reusable bags, etc. as much as possible to reduce our recycling and trash footprint as our volunteers have to take care of all of our own waste each day. Please try to have campers take home much for their own trash as we have to haul all of our own trash and recycling.
WATER BOTTLE: make sure your camper brings one 18 oz. or larger water bottle each day. We hike around the camp a lot, it can get hot, and campers do get thirsty. Bottles can be refilled at camp.
SUNSCREEN AND INSECT REPELLENT: Please apply BEFORE arriving at camp. Insect repellent is needed because there are many mosquitos at this camp. Both should be reapplied during the day as well, most likely at lunch time!
CAMP SHIRT: campers will receive their camp shirt on Monday. It needs to be worn every day for the rest of the week. Please wash as needed at night. Please do not alter or cut camp shirts. (6th graders dye their shirts on Monday. Please wear a t-shirt & shorts that can get messy and stained.)
SHOES: CLOSED toe shoes or CLOSED toe sandals must be worn. Make sure they are sturdy and appropriate for the outdoors. Closed toe shoes are required due to the potentially ‘dangerous’ activities we have at camp (I.E. fire, knives, hiking, etc.). Campers without appropriate shoes will be able to call their parents and wait in the Barn until appropriate shoes are brought to camp.
HAT: to keep the sun off your head and out of your eyes. Sunglasses are optional but can also be helpful. Bandannas are also a great way to keep the sun off your neck or can be wet to help keep you cool.
JACKET or SWEATSHIRT: mornings can be cool or campers might get cool especially if we have some water play. Please make sure your camper dresses appropriately for the weather and for camp in general.
EXTRA SET OF CLOTHES (undies/shirt/shorts/socks): to change into, in case you get wet from water play on hot days! Extra dry socks help campers from getting blisters if their shoes get wet after they engage in water play to cool down on hot days.
Scout Uniforms: are optional for our flag ceremony. Our opening ceremony is held in the Cedars Parking lot area and our closing ceremony will be up in the Meadow Field. Published schedules are available on our website before camp.
Camp Chairs are optional for all adult volunteers and teens. They can be left overnight in your unit cabins, cooking shelters, or the Barn. (We are not responsible for lost or stolen items, so we suggest bringing an older chair).
***Optional Cart- Adults and Station Leaders if you have a "Costco Wagon", mini dolly, or cart that you want to bring to help move supplies. etc. Feel free to bring it. Please label it and park in the Barn at night...it is the only locked location...or take it to your car for safe keeping! We will have a few at the Barn to borrow too!
***MAKE SURE YOUR NAME IS ON EVERYTHING!!!
Thanks and have a safe and healthy weekend. See you Monday!!!!!
Brandy Landry (Hobbes)
Camp Director
Previous email from July 17th: Hello Woodinville Day Camp Families,
We are so excited to see you next week. Here are important updates and the most helpful information for you to be ready for camp. Please take the time to carefully read this information for a fun and smooth camp week!
1. ABBREVIATED DAILY SCHEDULE: https://woodinvilledaycamp.weebly.com/camp-info.html
- Camps runs from 9 AM to 4 PM for campers. (See below for teens and adults)
- Drop off begins at 8:45 AM and pick up starts at 4 PM and can take 20-30 minutes for everyone to get picked up!
- 8:00-8:15 AM: CORE arrives at BARN
- 8:15-8:30 AM: Adult Volunteers (and Volunteer’s campers) and Teen Drivers arrive at the Barn. This arrival time if for you if you plan to park. Otherwise, you might be stuck in the carline. All adults need to sign in themselves and their campers with the carline Coordinators near the BARN.
- PA/PATs-All teens carline drop off and parking. Teens arrive, sign in, and set up their unit check-ins or stations (once released from the morning meeting). If you are dropping off your teen and your camper, your campers will stay with their older siblings until unit check in locations/song circle are set up, then they will go to their units starting at 8:45 AM.
- 8:35-8:45 Morning Meeting for all PA Leaders and adults at the Barn.
- (PATs & PAs will help run song circle and activities for volunteer's kids and check-in with PAT Coordinator(s) as needed.)
- 8:45-9:00 AM: Camper - carline drop-off and check in.
- ***Campers CANNOT be dropped off or checked-in before 8:45 AM on any day (unless arriving with an Adult Volunteer or WDC PA/PAT).
- 9:00 AM: Opening Ceremony and Song Circle by the Barn for all camp (Monday starts later).
- Station Leader adults may head to their station to set up if needed unless needed at opening ceremony or help with carline. Station Teens please stay at opening ceremony unless needed or assigned to drop off/pick up duties.
- 9:25 AM: Camper Units walk to their home locations (Cedars, Pebbles, Hidden Forrest, and Meadows) or walk to their first scheduled activity.
- 9:30 AM: Camp Starts/activities begin!!! (Late campers may miss out on activities if they are late!).
- Camp activities run from 9:30 AM to 3:30 PM
- 3:30 PM: Closing Ceremony & Activities at Meadows
- 4:00 PM: Campers walk to carline with their Unit, campers sign out at the carline pick-up location.
- Teen car riders (those who do not drive themselves to camp) can be picked up starting at 4 PM as well. However, we would appreciate our families with teens to not line up at the start of the carline.
- ***Our ALL-CAMP Schedule will be sent out in a camp email closer to camp week and will be on the website under Resources.
2. UPDATED! 2023 MASTER SCHEDULE: This will outline what your camper is doing each day at camp. https://woodinvilledaycamp.weebly.com/2022-schedule.html
3. FLAG CEREMONIES: Our campers are invited to bring their Girl Scout vest or sash (or a Boy Scout uniform if you are in the Boys unit) on the day your unit is helping with the flag ceremony. Please see your camper's UNIT schedule linked above and look for FLAG on your camper's unit schedule during the opening and closing ceremonies each day. We will share photos at the end of camp.
4. DRIVING DIRECTIONS TO RIVER RANCH, MAPS, UNIT AND STATION LOCATIONS: https://woodinvilledaycamp.weebly.com/river-ranch-map--photos.htm
To see driving directions and where Camper Units and Stations are located as well as a map of the River Ranch Property please open this link for maps:
5. TRAFFIC DELAYS EXPECTED: Construction project will create possible traffic delay and detour!
We are keeping an eye on possible travel challenges/delays due to the Woodinville-Duvall Road Street Culvert Replacement Project in late June and July. We suggest you allow extra time and check your preferred travel/map app for real time traffic delays and additional detour options.
https://kingcounty.gov/depts/local-services/roads/ne-wdr-ne-172nd-st.aspx
Detour Suggestion:
https://kingcounty.gov/depts/local-services/roads/ne-wdr-ne-172nd-st.aspx#detour
6. EMERGENCY CONTACTS:
7. UPDATED!!! WDC DROP OFF/PICK-UP PROCEDURES: https://woodinvilledaycamp.weebly.com/wdc-drop-offpick-up-procedure.html Please clink on the link for full directions!!!
- USE THE NORTH ENTRANCE: It is located behind Remlinger Farms.
- LOOK FOR DIRECTIONS & SIGNAGE AND FOLLOW POSTED SPEED LIMIT OF 5 MPH: All cars will enter River Ranch Girl Scout Camp (look for a large GS sign and white fencing) and follow the WDC signage and directions.
- PLAN 1: DROP OFF/PICK UP BY THE MEADOW: New in 2023!
- Drive until you see the car line and cones marking the area above the Red Barn and Meadow area.
- Car coordinators ready to escort your campers from and to the cars.
- We will have you line up in a SINGLE car line and help 5-6 cars at a time exit/enter cars for check in and out.
- Do not go around other cars or drive off of the gravel road. You will be driving on fragile areas including water and septic lines, etc.
- *We are changing the location to have our campers dropped off and picked up closer to the heart of camp and opening and closing ceremonies. (If this plan does not work or there are traffic problems we will return to Plan 2: our previous method. We will send an email update to inform you.)
- STAY IN LINE:
- CAMPERS EXIT THE CAR WHEN DIRECTED BY STAFF & DRIVERS DO NOT EXIT CARS:
- USE NAME PLACARDS FOR EACH CAMPER AT DROP OFF & PICK UP:
- ARE YOU GIRL SCOUT READY?: All campers, teens, and adults should administer this SELF-SCREENING TOOL each day before arriving at camp.
- WDC TEENS AND ADULT VOLUNTEERS: If you are driving and parking at camp, go directly to the designated “staff” parking area in Cedars. After parking, go to the teen and adult check-in carline coordinator near the BARN to be signed in by the Staff. Overflow parking is also available at Pebbles.
- PARKING: All parked cars need to be parked tail in to follow River Ranch rules. No teens or adults should be leaving or returning during the camp day hours without permission from a director. If anyone leaves camp, arrives late, or returns later, they will need to go to the CORE office at the BARN to check out or in again. At the end of the day, all campers, teens, and volunteers need to sign back out with the designated staff/carline coordinator. If you fail to check out, staff will call until you are located!
- PROVIDE ID AT PICK UP: Please hold your ID up to window or to the car line coordinators so we can check your ID. Please make sure you have your ID ready every day! Updates on authorized drivers can be made in ACTIVE.
- CARPOOLING: If you choose to carpool, please make sure you use a placard for each child or teen you are driving.
- You need to make sure that your 'authorized to pick-up' adults were included in your ACTIVE registration. Log in to makes change or updates.
- For last minute/day changes/emergencies you can email [email protected] or text an emergency contact you received in email right before camp.
- At drop-off, campers/teens will be checked in by the car line coordinators using our master list and each car using the placards placed in your car window.
- At pick-up, campers/teens will be called from each unit line using the placards. Our car line coordinators use an all camp master list for all camper/teens and will check your ID and adults authorized to pick up. We are unable to use a live or digital tablet due to poor cell signal and we do not have Wifi.
- ENTER CAR WHEN DIRECTED: For pick-up, a volunteer will bring your camper(s)/teens over to the car line. Pick-up is a slower process, please prepare for additional time at pick-up. We appreciate your patience.
- CLOSED PROPERTY: No parents/guardians are allowed to visit camp or have camp tours. We are unable to provide “watchable moments”, tours, or visits due to it being a private property, schedule logistics, and due to the distance to/from the parking lots.
- PICKING UP EARLY OR ARRIVING LATE: Late arrival check-ins and early pick-ups check-outs are located behind the red barn and art building. Please text or call when you arrive. A staff member will walk your camper to you or come get your camper. If you do not see us or you are unable to reach us, please park behind the red barn off the main road (do not block the road) and walk to the Big Red Barn where a CORE staff (in purple shirts) member can help you.
- EMERGENCY PICK-UP: If for some reason, you are unable to reach a director on the phone. Please park in the Cedars or Pebbles parking lot and walk into the Meadow. Please find an adult asap to be directed to the CORE Office location at the red BARN to sign in or out your child. Please try to schedule all appointments and interruptions outside of the week of camp.
PREVIOUS INFORMATION SENT JUNE 5, 2023:
CAMP DATES & LOCATION:
Woodinville Day Camp Girl Scout Camp, is July 24-28, 2023.
Woodinville Day Camp will be held at RIVER RANCH GIRL SCOUT CAMP in Carnation. 33300 NE 32nd Street, Carnation WA 98014. (It is approximately a 35 minute drive from the Woodinville Safeway in normal traffic.)
CAMPER UNITS: See previous all camp email for link.
- You will need to know what your camper's unit letter is at drop-off and pick-up.
- You can also use the control/command ‘F’ function if you are having a hard time finding your campers.
- Please let us know if we missed anything, have reached you in error, or if you have any questions on camper placements.
PACKING LIST (CHECKLIST OF ITEMS TO WEAR OR bring TO CAMP EACH DAY) & SPIRIT DAYS: https://woodinvilledaycamp.weebly.com/camp-info.html
*PACK A SACK LUNCH & SNACKS EVERYDAY:
WDC ILLNESS & SAFETY POLICY FOR 2023:
https://woodinvilledaycamp.weebly.com/wdc--gsww-illness--safety-policy--plan.html
COMMUNICATIONS & CHANGES OF INFORMATION:
https://woodinvilledaycamp.weebly.com/camp-info.html
- Please update all changes to contact information and update all people allowed to pick up your camper at least one week before camp starts.
- How to update in ACTIVE: https://woodinvilledaycamp.weebly.com/how-to-update-camper-info-in-active.html
- Please check to make sure you included your phone number as it was missed by some during registration. You must have at least two or more phone numbers listed.
- Please update all absences, late arrivals, and early leaves to camp by emailing [email protected]
CANCELLATIONS: (from our registration and website): https://woodinvilledaycamp.weebly.com/registration.html "Starting on June 1st, if a registration is cancelled"..."no refunds are given". (Please know that we are unable to fill cancellations spots this late in the year. T-shirts, patches, kits, and supplies have also already been ordered.)